Carol was a U.S.-based glassmaker who sold her work at art festivals. She kept things
simple by only accepting cash and personal checks.
As business grew, Carol couldn't keep up with demand, and traveling to festivals became
burdensome. Carol opened a small boutique and hired Sam to run it while she worked in
the studio. Sam was a natural salesperson, and business doubled. Carol told Sam, “I don't
know what you are doing, but keep doing it!"
But months later, the gift shop was in chaos. Carol realized that Sam needed help so she
hired Jane, who had business expertise and could handle the back-office tasks. Sam would
continue to focus on sales. Carol gave Jane a few weeks to get acquainted with the artisan
craft business, and then scheduled a meeting for the three of them to discuss Jane's first
impressions.
At the meeting, Carol could not wait to hear Jane's thoughts, but she was unprepared for
what Jane had to say. “Carol, I know that he doesn't realize it, but some of Sam’s efforts to
increase sales have put you in a vulnerable position. You are not protecting customers’
personal information like you should.”
Sam said, “I am protecting our information. I keep it in the safe with our bank deposit. It's
only a list of customers’ names, addresses and phone numbers that I get from their checks
before I deposit them. I contact them when you finish a piece that I think they would like.
That's the only information I have! The only other thing I do is post photos and information
about your work on the photo sharing site that I use with family and friends. I provide my
email address and people send me their information if they want to see more of your work.
Posting online really helps sales, Carol. In fact, the only complaint I hear is about having to
come into the shop to make a purchase.”
Carol replied, “Jane, that doesn’t sound so bad. Could you just fix things and help us to
post even more online?"
‘I can," said Jane. “But it's not quite that simple. I need to set up a new program to make
sure that we follow the best practices in data management. And I am concerned for our
customers. They should be able to manage how we use their personal information. We
also should develop a social media strategy.”
Sam and Jane worked hard during the following year. One of the decisions they made was
to contract with an outside vendor to manage online sales. At the end of the year, Carol
shared some exciting news. “Sam and Jane, you have done such a great job that one of
the biggest names in the glass business wants to buy us out! And Jane, they want to talk to
you about merging all of our customer and vendor information with theirs beforehand."
What type of principles would be the best guide for Jane's ideas regarding a new data
management program?
EXAM CODE : CIPT
